User Guide

Author

Vet Scientia Team

Published

April 10, 2025

1 Introduction

The following document is a guide for students, teachers and admins alike to guide users on how to create an account, login, and use the features of our vet simulator

2 Web Portal

2.1 Account Management

2.1.1 Sign-up

  1. Ask your administrator to register you into the system and provide them with your full name and email address.
    • For university admins, please contact the super admin.
    • For teachers, please contact your university admin.
    • For students, please contact your teacher.
    • Super admins will be given their credentials.
  2. Navigate to the sign-up page of our application

  1. Enter in your credentials:

    1. First Name (Must match what you provided with your admin)
    2. Last Name (Must match what you provided with your admin)
    3. Email (Must use university/clinic email if domain checking is turned on for your organization)
    4. Password with the following requirements
      1. Must be at minimum 8 characters long.
      2. Must NOT include your name.
      3. Must have at least one symbol and numeric character.
      4. Must have at least one capital and one lowercase character.
    5. Access Code for the organization

  1. Click Sign-up

2.1.2 Login

  1. Navigate to the login page
  2. Enter your email and password
  3. Click login

2.2 Super Admin

2.3 University Admin

After signing in as a university admin you will be brought to the primary dashboard for an university admin. You will be presented with 4 main managerial options.

2.3.1 Users

This page is to allow a university admin to view all teachers currently enrolled in a particular university.

Each entry will display the instructor’s name and number of seats assigned to an instructor.

2.3.1.1 Adding to a Instructor

  1. Click + Add Teacher on the top right hand corner of the page
  2. Enter in the following credentials for the instructor
    1. Their first name
    2. Their last name
    3. Their email address 1
    4. The number of seats for that instructor
  3. Click Submit

2.3.1.2 Removing an Instructor

Caution

There is currently NO confirmation for deletion of a teacher. Please delete with caution

  1. Scroll to the row with the instructor you would like to remove.

  2. Click the trash on the row of the instructor.

2.3.2 Billing

The billing tab allows an university admin to manage the university billing history and options.

2.3.2.1 Subscription Details

Highlights the current enrolled plan, number of seats provided for the plan,cost for an yearly subscription and when the subscription ends.

2.3.2.2 Payment Method

This section indicates the current payment method used for paying for the subscription. This card will be used for purchasing additional seta or auto-renewal once those features are implemented

2.3.2.3 Invoice History

Displays the past payment history for this university such as previous year subscription costs and the number of seats purchased for that subscription.

2.3.3 Domains

While the frontend implementation of this feature has been implemented the backend part is not, therefore this rule is not enforced

This page allows the university admins to turn on and off domain checking Each row will display the domain, and whether its allowed in this organization.

2.3.4 Seats

This page will show the total numbers of seats purchased by the organization and the number of open seats available for students.

2.3.5 Feedback

This tab allows an university admin to view feedback from students and teachers in the organization. On the top you can view the total number of teachers, students and comments posted in the university.

The feedback table provides an overview of the latest feedback from students and teachers.

2.3.5.1 Columns of the Feedback Table

  • Name
    Name of the user who posted the feedback
  • Role
    Role of the user who posted the feedback
  • Comment
    Message of the feedback
  • Simulation
    The simulation this ticket is related to

2.3.6 Questions

2.4 Teacher

2.5 Student

After logging in as a student, you will be brought the student dashboard where you can view, play around with and complete simulation assignments, view reports on previous simulation attempts, interact with other students and instructors through discussion, provide feedback and edit/manage user profile.

2.5.1 Main Course Dashboard

The main course dashboard provides an overview of all the courses you are enrolled in and have added to your dashboard. Click the course to select the course to view its assignments and complete its simulation.

Note

The details pane of the course is not implemented, clicking it, will link to the same page as the rest of the card

2.5.1.1 Adding a Course

Note

Currently adding courses is only implemented in the frontend. No backend services are deployed to support adding courses to the database

  1. Click Join Class
  2. Enter in the access code provided to you by your instructor.

2.5.2 Assignments

The assignment page will be the first page you land on when you select a curse. It gives an overview of all the available assignments in the courses including those completed, upcoming and available to practice

  • ToDo
    A carousel of assignments that are due soon and are suggested to be completed.
  • Upcoming Assignments
    Assignments that are published but not due in the immediate future.
  • Completed Assignments
    Assignments that are completed and results (can possibly) be viewed.

2.5.2.1 Activating the Simulation Screen

  1. Select the button on the assignment with the number of days till due (Ex : 1 day)
  2. Click Start
  3. Wait for the simulation to load and once loaded refer to Simulation for how to interact with the VetSim

2.5.3 Discussion Board

2.5.4 Dashboard Feedback

3 Simulation

3.1 Using the Simulator

Test out using the simulation with Vet Scientia Demo.

To focus on the animal, click the animal.

To check the animal’s vitals, focus on the animal and then hover over the animal. You will see a popup of the vitals like heart rate and respiratory rate.

To exit focus on any object, click the back button located towards the bottom of the screen.

To examine the drugs, click the cabinet on the left.

To look at the name of the a drug, hover over the drug.

To equip a drug, click the drug bottle.

To get a short description of the drug, click the thumbnail of the drug.

To apply a drug to the animal, equip the drug, focus on the animal, and then click the animal. The drug thumbnail should disappear.

Footnotes

  1. If domain checking is enabled in this organization then an email address must match the current’s organization domain.
    Ex : @calpoly.edu↩︎